Receiving Invoices by Email
For each payment you will receive an invoice as a PDF on your email account provided or on the email account provided for accounting purposes, if specified. This PDF is also a ZUGFeRD e-invoice.
E-Invoices: ZUGFeRD and XRechnung
All seven invoices are issued as e-invoices in ZUGFeRD 2.3 (Factur-X) format. Each invoice is a PDF/A-3 file with an embedded, machine-readable XML file (factur-x.xml). You can read the invoice as usual and process it automatically in your accounting software at the same time.
- Default profile: EN 16931 (COMFORT). This profile fully covers the European standard EN 16931 for electronic invoicing, which is also the basis of the German B2B e-invoicing mandate.
- Optional: XRechnung 3. For public sector clients you can switch to XRechnung and enter your Leitweg-ID. The XML file then follows the XRechnung standard and is embedded in the PDF as well.
A stored purchase order (PO) number is automatically included in the XML file.
Changing the E-Invoice Format
- Open Billing via the balance in the header or directly at dashboard.seven.io/billing. Click Billing Settings.
- Under E-Invoice Format, select either EN 16931 or XRechnung. For XRechnung, also enter your Leitweg-ID.
- Click Save.
The setting applies to all invoices created afterwards.
Downloading Invoices From the Dashboard
If you didn't receive the email or can no longer find it, open Billing -> Statement and click the download icon next to the invoice you need. Use Download all at the top to grab every invoice as a single zip.
Looking to change your billing address? Here's how to do that.